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You are here: ROADS at McMaster > Policies > Reseach Accounts > Access to SSHRC or NSERC Residual Grant Funds

Access to SSHRC or NSERC Residual Grant Funds


Access to SSHRC or NSERC Residual Grant Funds

At the end of the formal grant period researchers are provided an automatic one-year extension for the use of any unspent funds to close down/ finish off their research. This applies to most standard individual SSHRC and NSERC grants.  Please refer to the NSERC or SSHRC web sites for specific details on the different funding programs.

Any residual funds beyond this period are automatically either retained by the University or returned to the granting agency depending on the funding program.

Application/Approval for access to residual funds

Researchers may submit a request to ROADS prior to the end of February outlining the need for all or some of the funds that they anticipate will remain in their SSHRC or NSERC grant account as at the end of March. If the researcher applies for NSERC renewal, application to access residual funds should not commence until after a decision has been released by NSERC.

To request access to the remaining funds, an “Application for Access to Residual Funds
NSERC or SSHRC” form
must be completed by the researcher; which includes a brief description or abstract of their intended research, a budget and budget justification, rationale how the proposed research relates to their current research, etc. (the form should be accessed through the ROADS web site under Forms). Approvals for continuing access to the funds will normally not exceed one year.  Requests should be submitted by the principal investigator of the original grant and approved by the researcher's department Chair and Dean.

If the access to the funds is approved, the researcher will receive an approval confirmation letter/e-mail, copied to the Department Chair, Dean, and Research Finance, that stipulates any approval conditions and provides the researcher with an outline of the timing and administrative process that will occur after the end of March.  Researchers are expected to follow the SSHRC or NSERC guidelines relative to the use of these funds.

It is a condition of this approval that the researcher maintains their working status at McMaster.  Professors who retire may also continue to access these funds if they have an eligible appointment to hold a research account.

Grant number

At the end of the terminal year, the SSHRC or NSERC grant will be closed and all remaining funds will be transferred out unless approval for continued access to funds has occurred.  Approved extensions will continue to be administered by Research Finance within the original account.  Funds transferred out will be used at the discretion of the VP Research.  This process may take up to two months due to the high priority of new and renewing awards.